Resources

Union Boards

Here is a list of all active CUPE 917 Union Boards on campus.  It can also be Found in Downloads  under resources.

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Termination Account

If you accumulate sick benefit credits in sufficient quantity, you may be eligible to transfer a portion
of them each year into a termination account and, upon terminating employment, except for cause,
be paid those credits in cash.

 

Article 25 Section E Section E – Termination Pay

Any employee who has accumulated at least twenty-six (26) days of sick benefit provision
may opt, in each subsequent year in which that employee’s account is equal to at least
twenty-six (26) days, to place any number of days of unused annual sick benefit provision
in excess of ten (10) days in a special termination account.

Any employee who has accumulated at least forty-four (44) days of sick benefit provision
may opt, in each subsequent year in which that employee’s account is equal to at least
forty-four (44) days, to place any number of days of unused annual sick benefit provision
in excess of five (5) days in such termination account.

Any employee who has accumulated at least one hundred and thirty (130) days of sick
benefit provision may opt, in each subsequent year in which that employee’s account is
equal to at least one hundred and thirty (130) days, to place any days of unused annual
sick benefit provision in such termination account.

Upon termination of employment except for cause, the days in an employee’s special
termination account to a maximum of two hundred and sixty (260) days shall be paid to
the employee at the rate of the average per diem rate of pay for the employee’s five (5)
highest paid years of service. Upon transfer to a position outside the CUPE Locals and
successful completion of probation in the new position, the special termination account
shall be paid out in full. Where the termination results from the death of an employee, the
account shall be paid to her/his estate.

 

Waiting Period for LTD Benefits

If you have sick leave entitlements remaining after the waiting period, the waiting period will be
extended to the date these benefits end, but not longer than one year after the disability starts.

You also have the option of using remaining vacation or Termination Account days to extend the
waiting period to the limit noted above. This allows you to maintain your full regular salary for a
longer period of time.

 

Current Year Termination Account Payout Request

I request to be paid out for my Current Year Entitlement (‘Earned’) for Termination Account as
indicated on my Employee Dashboard Leave Balance Information page. I understand this payout will
be added to my April 30th pay. Below is a downloadable form:

Current Year Termination Account Payout Request

Sick Benefit Bank

The Sick Benefit Bank is a resource available to all members of CUPE 917 who are in need of sick time in excess of their annual allotment due to an extended illness, injury or disability. Every member contributes to the fund — each year you will note a small amount of your personal allotment is contributed to the fund — and the Sick Benefit Bank committee uses this fund when members apply using the form below.

Please be advised that Members are not required to use up their vacation entitlements before applying to the Sick Benefit bank.

Below is link to the application:

APPLICATION FOR SICK BENEFIT BANK ALLOTMENT

Retirement

When you’re starting to think about retirement, there are a few steps need to take beforehand. Below are the steps they need to take to help make the retirement process a little easier on everyone.

  1. If you are planning on retirement in the next 5-years, please complete the attached Estimate Application, and forward the completed application to Pension Services in MWB, or by email at pensions@uvic.ca .  Pensions asks that these requests be submitted at least 3-months prior to your retirement date, but no later than 1-month prior to your retirement date.  The more lead time you can provide pensions, the more smoothly this process will go.
  2. At least 1-month prior to your retirement date, you must also inform the department of your impending retirement.  I have attached a template letter that staff can use for this.  This letter must be handed in to the Supervisor, with a cc to the Manager, who will then pass on the letter to me for the departments records.  Once I have this letter, I can then complete the forms that pensions need to start formally processing the retirement.  Again, the more lead time the staff member provides, the smoother the process.
  3. Members are also encouraged to contact the Benefits department for information on continuation after retirement.  Staff can send these requests to benefits@uvic.ca .

For more information on this process, please visit pensions website at https://www.uvic.ca/pensions/staff-plan/during-career/index.php.

 

Below are the downloadable documents:

Estimate Application

Template Retirement Letter

Education

Current CUPE Available Courses:

If you are interested or need further information about a provided course, pleases click here or contact an executive member.

January 15 – 16, 2024 | Cranbrook, British Columbia | English

This is a in-person, 2 day workshop being held for members of CUPE Local 3999.

Jan 16, 2024 | Online, British Columbia | English

Jan 25, 2024 | CUPE Kelowna Area Office, Kelowna, British Columbia | English

What does a CUPE steward do? If you are a new steward and want to learn how to help CUPE members solve workplace problems, this introductory workshop is for you!

Jan 29, 2024 | CUPE Local 403, Langley, British Columbia | English

This workshop is about following rules of order when chairing union meetings. Learn about the role of the chair and the different elements (motions, amendments, points of order, etc.). Get a chance to put the learning into practice.

Jan 31, 2024 | Online, British Columbia | English

Feb 5, 2024 | Online, British Columbia | English

In this online workshop, locals will learn to assess how well their members are engaged. The session covers building power by mobilizing members to build solidarity and support for the bargaining committee.

Feb 7, 2024 | Online, British Columbia | English
Full day virtual workshops. Times are PACIFIC.

Feb 9, 2024 | CUPE Local 458 Office, Chilliwack, British Columbia | English

Staff work with locals to put together a strategic planning session. Strategic planning is a collaborative way to set achievable and measurable goals for your local. It will help you determine what will be implemented over a matter of weeks and years so your local can evolve and grow to serve your membership better. It is also a way to build capacity and activism within your local. This is not an off the shelf workshop. Each situation is different and requires a tailor made approach.

Feb 13, 2024 | Online, British Columbia | English

This online workshop will help newly-elected treasurers learn about the basics of the local union’s finances. You will learn about your duties regarding the finances of the union, keeping the books, and how to be transparent and accountable to members.

Feb 14, 2024 | Online, British Columbia | English

Feb 20, 2024 | Online, British Columbia | English

This online workshop will help new trustees understand their role and responsibilities. You will leave the workshop with a better understanding of union finances, financial controls, and financial terms as well as the basics of the trustees’ audit.

Feb 20, 2024 | Maritime Labour Centre, Vancouver, British Columbia | English

Why do I have to take notes? What kind of notes should I take? Are my notes private? Learn answers to important questions like these, and practice notetaking.

Feb 21, 2024 | Online, British Columbia | English

Full day virtual workshops. All times are PACIFIC

February 22 – 23, 2024 | CUPE BC Regional Office, Burnaby, British Columbia | English

This two-day workshop is closed to members of CUPE Local 561 & 409.

Feb 28, 2024 | Online, British Columbia | English

Mar 4, 2024 | Online, British Columbia | English

In this online workshop, locals will learn to assess how well their members are engaged. The session covers building power by mobilizing members to build solidarity and support for the bargaining committee.

Mar 5, 2024 | Online, British Columbia | English

This online workshop will help newly-elected treasurers learn about the basics of the local union’s finances. You will learn about your duties regarding the finances of the union, keeping the books, and how to be transparent and accountable to members.

Mar 6, 2024 | Online, British Columbia | English

Full day virtual workshops. All times are PACIFIC

Mar 7, 2024 | Online, British Columbia | English

This online workshop will help new trustees understand their role and responsibilities. You will leave the workshop with a better understanding of union finances, financial controls, and financial terms as well as the basics of the trustees’ audit.

Mar 13, 2024 | Online, British Columbia | English

Full day virtual workshops. All times are PACIFIC

Mar 18, 2024 | Online, British Columbia | English

In this online workshop, locals will learn to assess how well their members are engaged. The session covers building power by mobilizing members to build solidarity and support for the bargaining committee.

Mar 20, 2024 | Online, British Columbia | English

Full day virtual workshops. All times are PACIFIC

*OLS is Online Learning Supported.

CUPE Supplemental Fund, And Urgent & Primary Care Resources

CUPE Supplemental Fund -Application Form

CUPE 917 and 951 have set up a joint committee to distribute the CUPE Supplemental Fund as set out in the Letter of Agreements (CUPE 917 / LOU #12 and CUPE 951 / LOA #13).

Locals 917 and 951 have mutually agreed to use this fund to supplement the (Plan C) Orthodontics or Hearing Aids Health Benefit supplied by Pacific BlueCross (claimed once every 5 years) to a maximum of two-hundred, fifty dollars ($250) per member allotted on a first come, first served basis annually. It is not meant to replace the Health Benefit, rather to supplement it. The Joint committee comprised of two (2) CUPE 917 and two (2) CUPE 951 representatives appointed by the Union will administer the fund.

Please complete this form and email contact@cupe917.ca or deliver to the CUPE 917 office in
the HWB Room 218.

Download Form

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Urgent & Primary Care Resources

Work Life Consulting recently updated the Primary Care Tip Sheet.

Primary Care Tip Sheet

 

Current Primary Care Tip Sheet has been posted online on the following web pages:

Crisis Resources

1.UVic Mental Health Resources https://www.uvic.ca/hr/health-wellness/mental-health/index.php

Where the following may be accessed:

2. Employee & Family Assistance Program (EFAP) https://www.uvic.ca/hr/health-wellness/employee-family-assistance/index.php

   Employee EFAP Assistance Information (EFAP brochure attached)

      How do I access EFAP?

Access EFAP by phone, web or mobile app. For telephone, e-counselling and in-person counselling:   1-844-880-9142.

What to expect when phoning for EFAP services

  • Select one of the following options:
  • Option 1 for individual urgent or crisis assistance
  • Option 2 for standard appointment booking or re-booking
  • Option 3 for Critical Incident Response (Groups)
  • You will be asked a series of questions for the purposes of matching your situation to the right service and security/privacy assurance (such as your mother’s maiden name or date of birth)
  • For safety reasons, every caller will be asked a question assessing the possible risk of harm to themselves or others at the beginning of the call

What is the cost?

  • This is a 100 per cent employer covered benefit for eligible employees and their dependents.
  • The EFAP benefit covers the cost of short-term counseling sessions. If longer term or more specialized counseling is required, you will be referred to a community resource that you can afford.

 

3. Community resources

4. Employee Benefits https://www.uvic.ca/hr/pay-benefits/handbooks/index.php (e.g., clinical psychology/counselling)

     To access Benefit Handbooks and Quick Reference Guides by employee group (links below)

 

5. Mental health awareness training by Dawn Schell

Is offered through the employee learning calendar. Please review the training schedule in the employee learning registration system.

 

6. EFAP Health and Wellness Education

     On focused health and wellness topics such as sleep. Please review the training schedule in the employee learning registration system.

 

7. If a critical incident occurs in the workplace

  • Call 911 and contact Campus Security
  • Notify Human Resources

 

8. Addictions & Substance Abuse

Additions, Alcohol and Other Substances

Treatment and Recovery Services

 

All support programs in Victoria Resources

 

Downloads:

Collective Agreement

Our current collective agreement, negotiated in 2020, runs through to the end of March, 2022

You can view or download it here:

CUPE 917 Collective Agreement

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University Club – CUPE 917 Collective Agreement

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Bylaws

Our bylaws set out the rules for how our local democratically elects our representatives, and how it is run.

You can view or download it here

CUPE 917 Bylaws

 

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